Retention and Disposition Schedules

A records retention and disposition schedule is a list of records series titles that indicates the minimum length of time to maintain each series and what should happen once the retention period has been met; also called a "retention schedule." 

The State Archives has authority over the retention and disposition of Village government records and in April 2022 has updated its records.

The Archives’ retention schedules generally apply to records regardless of the format or media in which they exist, including electronic records. Records being used for audits or legal actions must be kept until the audit is satisfied or the legal action ends, even if their minimum retention period has passed.

Through the appraisal process, the Archives has identified some records as having long-term historical or research value. Within the Village retention schedules, historical records are designated as “permanent” and must be retained by the local government.  Please select the link to determine your departments retention requirements.

Retention and Disposition Schedule for New York Local Government Records (LGS-1) 

Records Destruction Authorization Form